This month’s updates are all about making your daily operations smoother and more intuitive, whether you're approving purchase orders, managing catalogs, or handling invoices. We’ve introduced smarter defaults, new automation options, and enhanced user permissions to help you work faster and with greater confidence.
What’s New at a Glance
- Backup User Management Permission prevents invoice delays
- Status Updates with anyERP improve cross-system communication
- Manual Order Matching for Business Users empowers task delegation
- Power User Tools streamline purchase document processing
- Saved Search Views & Auto-Resolvers reduce manual effort in Procurement
- Read on to explore how these updates can improve your workflows.
More details on these and many more feature updates can be found on our features page here.
Accounts Payable: More Control, Less Delay
Key Highlights:
Separate Administrative Permission for Backup User Management
A new "Manage backup users" permission lets designated users manage backup periods for colleagues in AP Automation and Procurement without needing full user management rights. This ensures invoice processing continues smoothly during staff absences.
Disabling Centrally Managed User Group Data Management in AP&P Administration UI
If centralized OpenAPI user group management is active, all related data becomes read-only in the AP Automation and Procurement Administration UI. Any modifications must be performed via OpenAPI or Basware Admin, safeguarding centralized data integrity.
Status Update with anyERP When Invoice Process is Canceled
Now, when a PO-based invoice process is canceled, external systems (like purchasing solutions) are informed via anyERP connection points, keeping your data aligned across platforms.
Manual Order Matching Task for Business Users
Business users granted the "Manage invoices in order matching" right can now take on manual order matching tasks, improving flexibility and workload distribution.
Why these matter?
- Keep invoice processing on track—even during absences
- Ensure consistency in user group data management
- Improve communication between Basware and external systems
- Empower business users with greater task ownership
How to Activate:
- Backup User Management: Assign the "Manage backup users" permission
- User Group Data Management: Enable centralized OpenAPI user group management
- Status Updates with anyERP: Configure anyERP connection points
- Manual Order Matching: Grant business users the "Manage invoices in order matching" right
Procurement: Smarter Defaults, Smoother Approvals
Key Highlights:
Saved Search Views and Pagination Settings
Marketplace now remembers your last selected search view (List, Thumbnail, or Table) and pagination settings, even after logout. Personalized views mean fewer clicks and a faster workflow.
Purchase Order Header Approval with Auto-Resolver
Auto-resolvers based on supervisor hierarchies or custom logic can now be configured for PO header approvals, allowing automated approver selection while keeping manual adjustments optional.
Filtering Purchasing Categories by Supplier
When creating purchase documents, selecting a supplier now filters available purchasing categories to only those valid for that supplier, making selections simpler and more accurate.
Matrix Items in XML Catalog Uploads
Marketplace supports matrix items in BMEcat (XML) catalog uploads. Products with variations (like size, color, configuration) can now be grouped as a single matrix item.
Preferred Option in EHF Catalog Files
EHF catalog files now allow marking items as High, Medium, Low, or None (default) to highlight preferred products when multiple options exist.
Why these Matter?
- Reduce repetitive setup and clicks
- Accelerate PO approval workflows with automation
- Improve supplier-category selection accuracy
- Simplify catalog management for product variations
- Highlight preferred items for easier purchasing decisions
How to Activate:
- Saved Search Views: Enabled by default
- PO Header Auto-Resolver: Configure in approval workflow settings
- Supplier-Based Filtering: Automatically applied when selecting a supplier
- Matrix Items in Catalogs: Include matrix item definitions in BMEcat files
- Preferred Option in EHF Catalogs: Use "AdditionalItemProperty" with "Preferred" and a valid value (HIGH, MEDIUM, LOW, NONE)
Final Thoughts
For help activating any of these features or to learn more, contact your Basware consultant or visit the Basware Support Portal. These updates are designed to help you work more efficiently, maintain data accuracy, and stay compliant with evolving requirements.
