2026 is shaping up to be a breakthrough year for Basware customers, with intelligent automation and embedded AI taking center stage. From proactive fraud detection to predictive analytics and faster invoice processing, this year’s innovations are designed to give you more control, visibility, and efficiency, without added complexity.
What’s Coming at a Glance:
- Invoice Lifecycle Monitor, delivering complete transparency into invoice journeys
- Basware Guardian for AP, strengthening compliance with AI driven validation
- InvoiceAI, accelerating touchless invoice processing for PO and Non-PO invoices
- An array of AI capabilities across the Basware platform to widen automation and predictive intelligence
Watch our December Basware Bespoke to see these innovations outlined.
Recording available here
Invoice Lifecycle Monitor: Real-Time Visibility from Ingestion to Archival
Th Invoice Lifecycle Monitor (ILM) brings end to end visibility to every invoice, no matter how it enters, or leaves, your organization. It unifies inbound and outbound tracking into a modern, intuitive experience that gives finance teams complete transparency. This will be available as standard and available for all customers.
ILM for Receiving (Inbound)
Key Highlights:
- Complete invoice visibility from receipt through processing and archival
- SmartPDF integration provides insight into email based PDF ingestion
- Compliance-first design ensures regulatory and audit readiness
- Customizable dashboards for invoice status, exceptions, and workloads
- Regional data retention for two year
Why It Matters:
- Eliminates blind spots that slow down AP
- Strengthens auditability and control
- Helps teams prioritize and resolve issues faster
Availability
- Pilot: Q4 2025
- General Availability: Early 2026
- Included as part of your recieving service
ILM for Sending (Outbound)
Key Highlights
- End to end delivery visibility across all ERPs, channels, and clearance systems
- Improved compliance transparency for complex markets
- Faster resolution of delivery failures such as invalid email addresses or clearance rejections
Why It Matters
- Reduces AR workload and customer disputes
- Speeds up cash flow by resolving delivery issues quickly
- Provides a unified view previously spread across multiple systems
Availability
- General Availability: Q3 2026
- Included as part of your existing e-invoice service
Basware Guardian for AP: Your first line of defense in AP
Basware Guardian for AP ensures that only clean, compliant, and valid invoices enter your AP workflow.
Key Highlights
- AI powered fraud and anomaly detection
- Automatic blocking of duplicates and non invoice documents
- Supplier data validation and document enrichment
- Embedded exception handling and dispute workflows
- Monitoring of supplier email channels for potential issues
Why It Matters
- Prevents bad data before it hits AP
- Improves automation rates downstream
- Reduces manual workload and compliance risk
Availability
• Live today, with additional enhancements rolling out through H1 2026
Learn more watch this demo webinar
InvoiceAI: Turning Invoices Into Intelligent Action
InvoiceAI unifies Basware’s AI capabilities into a framework that manages every stage of both PO and non PO invoice processing.
Non PO Invoice Capabilities:
- SmartPDF for clean, accurate invoice extraction
- SmartCoding for predictive GL coding
- SmartWorkflow to route invoices to the right approver
- AP Business Agent to guide users through decisions
- AP Data Agent to answer questions through natural language
PO Invoice Capabilities:
- SmartMatching for intelligent line level matching
- Matching Agent for explaining failures and recommending fixes
- Guardian for AP for enriching and validating PO data
- Scenario Simulation to test configuration changes before applying them
Why It Matters
- Reduces time spent resolving exceptions
- Improves accuracy and throughput
- Gives teams confidence in both process and data
Availability
- Non-PO capabilities: Available now
- PO capabilities: Rolling out through H1 2026
- Guardian for AP: Fully embedded today
Contact your CSM directly to further discuss or request contact via this form
AI Roadmap: Expanding Intelligence Across the Platform
2026 represents a leap forward in the depth, breadth, and intelligence of Basware’s platform wide AI. There will be new capabilities being released throughout the year, we will keep you informed in this blog as well our many webinars. Below is a quick look at what to expect.
Key Themes
- Deep platform integration: AI will be deployed across every stage of the invoice process from ingestion to matching to analytics
- Workforce AI agents: Some are already available but more agents are coming to act as contextual assistants that guide users through tasks
- Predictive operations: Insights has a ready bank of dashboards being developed to help with forecasting workloads, risks, and likely bottlenecks
- Data-driven accuracy: The foundation of Basware's AI models is the largest bank of invoice data from the last 40 years. We will extracting more data insights and patterns customized to your enviroment to help you identify value opportunities.
If you're ready to elevate your AP and finance operations, the tools to transform your workflows are already here, or arriving shortly. These innovations are built to help you reduce manual work, improve compliance, and drive meaningful automation gains in 2026.
If you’d like help enabling any of these features, reach out to your Basware representative, we’re here to help you make 2026 your most efficient year yet.
