August 2025 Product Release Notes: Smarter Matching, Sharper Views, and Streamlined Reporting

August's updates focus on visibility, control, and performance across Accounts Payable, Accounts Receivable, and Procurement. From a new self-service billing report and a powerful PDF viewer to streamlined Peppol automation and procurement enhancements, these improvements are designed to reduce friction and elevate the user experience.

What’s New at a Glance

• Network Transaction Billing Report provides instant, self-service access to billing data
• New PDF Viewer for Invoice Images delivers a cleaner, more secure viewing experience
• Peppol Invoice Message Response improves transparency with automated status updates
• Case-insensitive Spend Plan Matching increases automation success
• Enhanced Performance for PDF Features ensures smoother Save and View functions

Read on to explore how these and additional updates can improve your workflows.

Accounts Payable: Precision Matching and Smarter Invoice Viewing

Key Highlights:

Network Transaction Billing Report in Basware Reporting - Offers self-service access to detailed billing data such as delivery status, document identifiers, and service usage, reducing support dependency.

Spend Plan Reference Is Now Case Insensitive – Matching no longer fails due to case differences in spend plan references. This improves automation success rates.

New PDF Viewer for Invoice Images – Offers better rendering quality, multilingual support, streamlined editing, improved security, and a smoother user experience across Tasks, Documents, Invoicing, and Accounts Payable.

Enhanced Performance for Save as PDF and External Image Viewer - Upgraded backend tech delivers more reliable and smoother handling of complex PDFs, eliminating prior issues.

Peppol Invoice Message Response – Automatically sends invoice processing statuses (such as Acknowledged, Under Query, Accepted, Rejected, Paid) back to the sender via Peppol when supported, improving transparency.

Why These Matter:

• Fewer failed matches and improved invoice processing accuracy
• Stronger PDF viewing, editing, and security experience
• Increased transparency in billing and supplier communications
• Reduced reliance on internal support for billing access

How to Activate:

• Billing Report: Accessible via Basware Reporting Tool for authorized users
• Spend Plan Matching: Automatically enabled
• PDF Viewer: Automatically enabled; hyperlink settings managed via "PdfHyperLinkEnabled"
• PDF Performance Enhancements: Automatically enabled
• Peppol Responses: Automatically enabled if supported

Accounts Receivable: Supporting IRAS Compliance

GST Reporting to IRAS (Singapore) - Enables compliant invoice data transmission under Singapore’s InvoiceNow initiative, supporting national tax digitization efforts.

Why it Matters:

• Ensures compliance with local tax reporting laws
• Streamlines digital tax submissions
• Reduces the burden of manual reporting

How to Activate:

• GST Reporting: Automatically enabled for e-Invoice Sending customers in Singapore

Procurement: Greater Control, More Flexibility

Key Highlights:

Super Content Loader Enhancements - New columns allow tagging and item template data to be uploaded, enabling better data control and richer product setup.

Shopping List Widget on Shop Landing Page - Frequently used shopping lists can now be added as widgets for quicker, repeat purchasing access.

Redesigned Agreement Pricelist UI - Approvers can now filter, search, compare, and export changes before accepting or rejecting updates, streamlining the price approval workflow.

Why These Matter:

• Simplifies and speeds up item setup
• Improves user experience for frequent buyers
• Provides better visibility and control over supplier pricing changes

How to Activate:

• Content Loader Enhancements: Use the latest version of the loader template
• Shopping List Widget: Add via the shop landing page widget settings
• Agreement Pricelist UI: Automatically available to approvers

Final Thoughts

Need help getting started? Contact your Basware consultant or visit the Basware Support Portal. These updates are designed to help you reduce manual effort, boost data accuracy, and maintain compliance in a rapidly evolving business environment.