June Product Release Notes: Collection of key updates to improve User Rights across AP and Purchase

Welcome to the latest update for Basware Purchase-to-Pay (P2P). In Release 24.6, we’ve introduced several new features and enhancements across various modules to improve security, efficiency, and user experience. Below, you’ll find detailed descriptions of these updates, organized by module.

AP Automation Module Updates

New User Right for Managing Invoice Header Level Tasks   (Full details here)

A new user right, "Manage invoice header level tasks," is now available for Business users. This specifically targets empowering business users to independently manage header-level tasks without utilizing AP team resources.

Business users can now add and delete header-level tasks. They can also forward and create tasks for other users who have the appropriate user rights for processing invoices. 

The key benefits this brings are as follows:

  • Increased Efficiency: Business Users can now independently manage invoice header-level data.
  • Faster Processing Times: Business users no longer require the AP team to forward tasks or create new tasks in the invoice processing cycle.

To take this new user right into use, go to P2P Administration and manually add the new user right to the business users who need it.

Additional Invoice Removal Reason  (Full details here)

Quite a simple update but one that looks to help increase transparency in reporting on the invoice processing cycle. There are now 4 new invoice removal reasons that your teams can select when removing an invoice from the invoice queue:

  • Invoice matched with credit memo
  • Zero value invoice
  • The invoice contains confidential data
  • The invoice must be reprocessed

These have been added based on customer feedback, but the new removal reasons are not active by default because some might not be valid for all customers.

Users with the "Manage removal reasons" user right can activate the removal reasons in Data Management in the Invoice Removal Reasons section.

Enhanced Manual Matching Search (Full details here)

Again, the final update for the AP module is small but should improve the user experience for your AP staff and speed up invoice processing.

When a user wants to manually match an invoice with a purchase order, they can now search for purchase order items by the invoice supplier. This is achieved thanks to a new option in matching module, Supplier from invoice, has been added to the search criteria.

This option allows users to easily find the supplier from the current invoice without resetting their other "control state" settings. 

Purchase Module Updates

Business Document Access Reporting  (Full details here)

With the latest update, the document access reporting feature now includes spend plans, purchase requisitions, and goods receipts, alongside invoices and purchase orders.

This enhanced tracking system logs who accessed each document and when and the types and timing of user searches. This boosts security and compliance with local regulations.

Key Benefits:

  • Comprehensive Tracking: Logs viewing and search activities.
  • Enhanced Security: Ensures compliance and safety in document processing.
  • Custom Reports: Generate detailed reports in the Data Management > Document Access Reports section.
  • Flexible Data Retention: Customizable data retention periods for all document types.

To enable document access reporting, contact your Basware consultant or Support team.

Marketplace Tax Code & Tax Percentage Settings (Full details here)

The Marketplace settings have been enhanced to allow customers flexibility in assigning the correct tax to an assigned vendor in Marketplace. By default, the Marketplace tax category and tax percentage are mapped based on the purchase requisition. However, if customers want to rely only on the tax code from the purchasing category or use a vendor-specific tax-resolving logic, the mapping can now be disabled. 

This feature is now automatically available but can only be enabled by users with the "Manage external webshops" user right. You must also implement our Integrated Shopping Experience to access this update.

General Platform Updates

Indonesian Language Support  (Full details here)

Basware P2P now supports the Indonesian language. To enable this feature, request activation through the Basware Support Portal. Once enabled, users can select Indonesian from the User Settings page.

These updates in Release 24.6 ensure that Basware P2P continues to provide enhanced security, efficiency, and user-friendly features, aligning with customer needs and regulatory requirements. To read more about these and other updates not listed here, please visit the features page here.

Rob is a dedicated customer experience professional, leading the customer communication and event strategy at Basware. Drawing from insights within the customer base, he is focused on delivering engagements that elevate the customer experience and solidify Basware as a trusted partner.
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