August Product Release Notes: Launch of Basware Invoice Enrichment, plus much more

We return from the summer break with the launch of Basware Invoice Enrichment, which marks a significant step in helping customers ensure high data quality in all their invoices, even if they are not being processed directly by Basware AP. In addition, we have several updates for AP Automation and Purchase modules read more below...

Basware Invoice Enrichment Now Available

Feature ID: ALUSTA-107674
Feature Implementation: Available upon request

The Basware Invoice Enrichment solution is now available to all customers. This powerful tool enhances the quality of invoice data before it enters your AP process or ERP system. It is ideal for customers who need to manage incoming invoices from various sources without funneling them through the standard Basware AP solution.

Key Benefits:

• Data Enrichment: Improve and validate invoice data before processing.
• Dispute Management: Manage and resolve disputes before invoices reach the AP workflow.
• Document Control: Eliminate duplicates and irrelevant invoices to streamline processing.

Further information regarding Basware Invoice Enrichment can be found here.

How to Enable:

Basware Invoice Enrichment requires a new commercial agreement to be set, so please contact your CSM directly to discuss this further or request our sales team contact you via this form.

AP Automation Product Updates

Basware SmartCoding Enhancements

Feature ID: ALUSTA-111579
Feature Implementation: Automatically enabled

Basware SmartCoding now offers greater flexibility in generating invoice coding. Users can choose from several new options to tailor the coding process, particularly for suppliers whose invoices typically include multiple coding rows.

Key Benefits:

• Customizable Coding: Select from different SmartCoding options to suit your needs.
• Increased Efficiency: Automatically apply coding rules based on previous invoices with multiple rows.

How to Customize:

Adjust the SmartCoding settings in the Data Management section of your P2P system.

Ability to View Discrepancies in Purchase Order-Based Invoices

Feature ID: ALUSTA-109554
Feature Implementation: Available upon request

When discrepancies are detected in purchase order-based invoices, users can now receive a matching discrepancy task. This task allows for immediate correction and reprocessing of the invoice, reducing delays in validation and approval.

Key Benefits:

• Improved Accuracy: Address matching errors directly and promptly.
• Streamlined Workflow: Automatically reprocess invoices after the purchase order is updated.

How to Implement:

To implement this feature, please contact your Basware consultant or Basware Support.

Business Rule for Removing Invoices

Feature ID: ALUSTA-111548
Feature Implementation: Enabled upon request

Users can now define business rules for removing invoices, adding an extra layer of control and reducing the risk of errors. The system will display error or warning messages when a user attempts to remove an invoice, helping prevent incorrect actions.

Key Benefits:

• Error Prevention: Reduce manual errors by controlling invoice removals.
• Enhanced Oversight: Ensure that only authorized removals occur within the system.

How to Enable:

To implement this feature, please contact your Basware consultant or Basware Support.

Purchase & Marketplace Updates

Order Row Approval: Configure Changes That Re-Trigger Approval

Feature ID: ALUSTA-102954
Feature Implementation: Automatically enabled

This update allows users to specify which purchase order (PO) field changes require pre-approval. A tolerance level can also be set for selected numeric fields, permitting minor adjustments without triggering a new approval cycle.

Key Benefits:

• Enhanced Control: Define which fields trigger re-approval when a PO is modified.
• Approval Flexibility: Set tolerances for numeric fields to avoid unnecessary re-approvals.

How to Customize:

This feature is enabled by default. Adjust the relevant settings in your purchase order approval workflow to configure it.

Multi-Shopping Baskets

Feature ID: ALUSTA-112567
Feature Implementation: Enabled upon request

The Multi-Shopping Basket feature allows users to create and manage multiple shopping baskets simultaneously. This functionality is designed to enhance the shopping experience by providing greater flexibility in organizing purchases.

Key Benefits:

• Enhanced Flexibility: Users can create up to 15 different shopping baskets.
• Currency Management: Each basket adopts the currency of the first item added, ensuring currency consistency within each basket.
• Seamless Integration: Automatically creates baskets for items from external sources with differing currencies.

How to Enable:

To utilize the Multi-Shopping Basket feature, please contact Basware Customer Support.

Note: The Integrated Shopping Experience must be enabled for this feature to be functional.

Ability to Show or Hide Filter Options on the Search Page

Feature ID: ALUSTA-113399
Feature Implementation: Automatically enabled

Admin users now have the ability to customize the visibility of filter options on the Marketplace search page, allowing for a more tailored search experience.

Key Benefits:

• Customizable Interface: Display only relevant filters to streamline user search processes.
• Enhanced User Experience: Simplify the search page for end users by removing unnecessary options.

How to Customize:

Access the Shopping Filters section in Organization Management to toggle filter visibility.

Supplier Matrix User Interface Upgrade

Feature ID: ALUSTA-113431
Feature Implementation: Automatically enabled

Suppliers can now create matrix items through the new Supplier Matrix page. This interface simplifies the process of managing products with multiple variants, such as different sizes and colors.

Key Benefits:

• User-Friendly Interface: Easily create and manage matrix items directly within the system.
• Streamlined Process: Replace the complex Super Content Loader with a more intuitive user interface.

How to Access:

Suppliers can navigate to the Matrix Directory page of the price list and click the "Create" button to begin using this feature.

This is just a sample of the available updates. To see the full list of feature updates, please visit our release page here.